Click the edit icon to begin the completing a notice to be sent in a mobile-friendly format that will be received by parents/guardians in the parent view. There are 4 content blocks within “New notification,” 3 need to be completed before sending a notice.
- Details
- Recipients
- Review
- Notify
Step 1: Enter Details
The first area to complete is Details, which contains 5 sub-sections:
- Information: The name of the notice and a description of why it is being sent home.
- Notices: A preview of the notice containing PDF form fields and parent instructions for additional clarification.
- Workflow: An automation feature for internal approval to notices prior to sending e.g., a principal or superintendent approval.
- Dates and times: An automation feature that allows scheduling of notices sent home and to select a date for responses to be received.
Step 2: Select Recipients
To send notices, complete the information in each of the 3 content blocks. The second area to complete is Recipients. Select a Class, Group, School, District as a whole or cherry pick individual students to send notices home to their parents/guardians.
Select your recipient(s) of the notice by Class, Group, School, or District and follow the steps below to complete sending the notice.
- Class > Select a Class > Select Students with the check box next to their name(s) > SAVE
- Group > Select Group (i.e. Clubs, Sports, Etc.) > EDIT the recipient list or select NEXT to send to all group members > APPROVE AND SEND
- School > Select School (1 only) > Select all students with the check box next to Student or select students from the list with the check box next to their name > SAVE > review recipients > NEXT > APPROVE AND SEND
- District > Select all students with the checkbox next to Student or select students from the list with the check box next to their name > SAVE > review recipients > NEXT > APPROVE AND SEND
Step 3: Review
There are three ways to review a notice prior to sending:
- Summary
- Mobile Preview
From the Summary, click on Approve and Send in the bottom right or Notify in the top navigational bar to send the notice in a mobile-friendly format.
Students whose parents/guardians do not have a ParentNotices account at the time of sending the notice require notices to be printed and sent home. Each notice will have a cover sheet with a QR code for parents/guardians to use to complete the notice online.
Step 4: Notify
The fourth area, Notify, provides confirmation that the notice was sent successfully or a prompt that to revisit the previous 3 sections and complete sending the notice to parents or guardians (indicated with “Not ready to notify”).
Use the blue GO TO DASHBOARD button to navigate to the dashboard from either view.
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